Waterbrook Church CIO (Waterbrook) 

1.Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 

2.Who are we? 

The Waterbrook Church CIO (Waterbrook) is a registered charity no 1200990 is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes. 

3.How do we process your personal data?

The Waterbrook complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

 We use your personal data for the following purposes: – 

  • To inform you of news, events, activities and clubs running at Waterbrook; 
  • To enable us to provide a Christian ministry  for the benefit of the public;  
  • To administer membership  and contact records;  
  • To promote the interests of the Trust;  
  • To manage our employees and volunteers;  
  • To maintain our own accounts and records (including the processing of gift aid applications);

4.What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and run clubs and process your gift aid donations. 
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; 
  • Processing is carried out by a not-for-profit body with religious aims provided: – the processing relates only to members or former members (or those who have regular contact with the Trust in connection with those purposes); and
  • there is no disclosure to a third party without consent. 

5.Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.

6.How long do we keep your personal data?

We keep data only so long as it is needed to administer the services and ministries of the church. Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; consents to take part in church activities for 3 years after the event and church registers (baptisms, marriages, funerals) and notes of DBS checks but note the DBS forms themselves permanently.

7.Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: – 

  • The right to request a copy of your personal data which the Trust holds about you;  
  • The right to request that the Trust corrects any personal data if it is found to be inaccurate or out of date;   
  • The right to request your personal data is erased where it is no longer necessary for the Trust to retain such data; 
  • The right to withdraw your consent to the processing at any time 
  • The right to request that the data controller provide the data subject with his/her personal data. 
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; 
  • The right to lodge a complaint with the Information Commissioners Office.

8.Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. 

9.Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Waterbrook administrator on 

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.